We help research sites plan their recruitment, get IRB-ready materials built, and run Facebook and Instagram campaigns that contact every lead within 60 seconds and book qualified people onto your calendar.
If you run a research site, some of this probably sounds familiar.
Someone fills out a form, waits a day for a callback, and has moved on by the time your team reaches them.
Expensive recruitment vendors deliver lists of people who don't qualify, and your coordinators spend their week screening them out.
Ad wording goes back and forth with the IRB while the enrollment clock keeps running.
Clinical research ads often trip Meta's health and wellness ad policies. One rejected ad can turn into a restricted or disabled ad account, right in the middle of enrollment.
The local doctors and community groups who already see your future participants go untouched, and nobody can tell what's working.
Start where you are. Each step sets up the next, so nothing gets rebuilt from scratch.
A local map of the doctors, community partners and events around your site, turned into a 30-day schedule your team can run.
Best before you build materials or spend on ads
See the planIRB-ready recruitment materials written from your protocol: screening questions, landing page, image ads and a printed flyer.
Best when you're preparing materials for IRB review
See the FastLaunch Study PackWe run your recruitment campaigns and follow up with every lead, so your team only talks to qualified people.
Best once your materials are approved
Book a callSpeed and screening, working together, so interest turns into scheduled visits instead of voicemails.
Ads built around your study and the people most likely to qualify, using your approved wording.
Every new lead gets a text and email right away, while they're still thinking about your study.
Leads answer your approved screening questions first, so people who don't qualify are filtered out before your team calls.
Qualified people book straight onto your calendar, and automatic reminders help them show up.
Meta has strict policies for health and medical ads, and sites that break them can lose their ad accounts. We know those rules and build every campaign to follow them, so your recruitment keeps running.
Your coordinator hears about a qualified lead the moment it comes in, not in a weekly report.
“PVU enrolled and randomized our first ADHD participant, and they were a lead from Grapevine!”MLMelissa Loosli
“Our scheduled call rate jumped from 40% to 79% after switching to Grapevine!”JWJon Ward
If you're planning a new study, start with an Enrollment Action Plan. If you're preparing recruitment materials for IRB review, go straight to the FastLaunch Study Pack. If your materials are approved and you're ready to recruit, book a call about Grapevine Reach.
Once your approved materials and calendar are in place, we can launch quickly. Every lead is contacted within 60 seconds of responding to an ad, so the first leads usually start reaching your team soon after launch.
Every lead answers your study's approved pre-screening questions before reaching your team. People who don't qualify are filtered out early. Final eligibility is always decided by your study team.
Sponsor campaigns usually send leads through a central portal for every site at once. Grapevine Reach works for your site alone: your location, your calendar and your team, with every lead contacted within a minute.
Grapevine Reach starts with a one-time setup fee. It covers your first two months of Grapevine Reach, for up to three studies, and customizes our patient recruitment platform for your site. Book a quick call and we'll walk you through the details.
Ad spend is not included in the Grapevine Reach plan and is billed separately. For IRB-approved studies, most sites use the advertising budget their sponsor provides. On a quick call we'll help you set a budget that fits your study.
We work with research sites across many conditions, from ADHD to rheumatoid arthritis. On a quick call we'll tell you honestly how studies like yours tend to perform with social media recruitment.
It happens to research sites more often than you'd think. Meta has strict policies for health and wellness ads, and ads that break them can get your account restricted or disabled. We know those policies and build every campaign to follow them, which keeps your recruitment running and your account in good standing.
On Facebook and Instagram, using wording your IRB has approved for IRB studies.
No. We only need information about your study and your site. Leads answer screening questions directly, and their details go to your team.
Fifteen minutes is enough to talk through your study, your timeline and how to get started.
